Hellmuth & Johnson, PLLC an Edina law firm, has an immediate opening for a full-time administrative assistant/reception. Position will be primarily responsible for greeting clients, assisting paralegals and legal assistants with a variety of tasks, such as copying/scanning, filing, and other clerical tasks. Must be very detail oriented. Must have general office and Microsoft Word/Excel experience. Legal experience or legal class room training preferred. Team environment. Good salary and benefits. Please send your resume and cover letter to [email protected]. Resumes submitted without a cover letter will not be considered.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Greet clients.
- Maintain conference rooms and break room.
- Date stamps and routes incoming mail. Scan all incoming mail and e-mail to interested parties. Copy all outgoing mail for interested parties. Copy all incoming mail for “client copy”.
- Organizes and maintains file system, and files correspondence and other records.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes. Fold, stuff, seal and post mail.
- Orders and maintains supplies.
- Arrange for equipment maintenance.
- Copy and scanning projects.
- Deliveries to other employees.
- Assist with department client tracking.
- Assist with closing files.
- Entering attorney time into billing database, when needed.
- Manage firm’s fax mailbox in Outlook. Route faxes to interested parties.
- Special projects (including Bate stamping, etc.)