Hellmuth & Johnson, PLLC an Edina law firm, has an immediate opening for a full-time family law administrative assistant.. Position will be primarily responsible for speaking to potential new clients and scheduling meetings with attorneys. Must be very detail oriented and organized. Must have general office and Microsoft Word/Excel experience. Legal experience or legal class room training preferred. Team environment. Good salary and benefits. Send resume to Human Resources. Resumes submitted without a cover letter will not be considered.
Summary: Act as the Family Law Department Administrative Assistant and perform Legal Assistant tasks.
Essential Duties and Responsibilities: Other duties may be assigned.
- PNC (potential new client) call backs and scheduling.
- Client intakes for all attorneys in family law, including retainer requests.
- Arrange meetings and appointments, calendar the same.
- E-filing in Odyssey.
- Provides secretarial support to attorneys or paralegals.
- Filing electronic documents into iManage using Naming Conventions to name documents.
- Prepares correspondence of a confidential nature.
- Date stamps and routes incoming mail. Scan all incoming mail and e-mail to interested parties. Copy all outgoing mail for interested parties. Copy all incoming mail for “client copy”.
- Makes copies of correspondence or other printed materials provided by clients, etc.
- Copy and scanning projects.
- Prepares outgoing mail and correspondence, including e-mail and faxes. Fold, stuff, seal and post mail.
- Answers routine correspondence.
- Draft legal documents.
- Assist with closing files.
- Entering attorney time into billing database.
- Prepare expense reports on behalf of attorney(s).
- Special projects.